For most winery business owners, their first accounting software package was a big improvement over paper files and manual checks.\u00a0But as their businesses grow, many owners find that those same\u00a0easy-to-use features actually begin to impede the progress of their\u00a0business. At the same time, others find their all-in-one systems\u00a0built on old technology have become an albatross that consumes\u00a0precious business resources. They find themselves spending time\u00a0moving data in and out of the system or inventing work a rounds for\u00a0ineffective processes. Rather than adding efficiencies, their system\u00a0has begun to stifle progress and hamper clear insights, leading to\u00a0employee, customer, and supplier frustration. Before you know it,\u00a0those early efficiency gains have become productivity roadblocks.<\/p>\n
Don\u2019t wait until you slam headfirst into one of those business roadblocks; there are plenty of signs that you have outgrown your system along the way. We\u2019ve compiled a list of the top reasons that many wineries decide to move to a system that better supports the needs of their growing business. Be on the lookout\u00a0for these signs that it is time to find a new route to success.<\/p>\n
You have enough to do during harvest without having to\u00a0search for documents. From grape contracts and weigh tags to\u00a0invoices purchase orders and payments, the flow of information\u00a0can be clunky at best. And which person in the process has\u00a0possession of the document when it is time for approval?<\/p>\n
Are you experiencing any of these problems?<\/p>\n
Imagine a system that originates with the grape purchase contract.\u00a0Contract details including payment terms are recorded in the system\u00a0for each vendor. Weigh tags are matched against the contract and\u00a0then automatically converted to purchase orders. Final approval of the\u00a0weigh tag (which happens electronically) causes the purchase order to\u00a0appear in a payment queue that is sitting on the account payable clerk\u2019s\u00a0desktop for quick invoicing. All of the transactions flow from preparer\u00a0to designated reviewer with ease thanks to configurable automated\u00a0work flows. All notes and scanned documents stay connected to the\u00a0accounting transaction as it moves through to the financial statements.<\/p>\n
You can stop imagining. There is a solution.<\/p>\n
Sales and production both have a plan. Unfortunately, they each treat their plan like a closely guarded secret and keep it to themselves. Neither party knows what the other has in mind. The result is product shortages, poor customer service, and frustration across multiple departments.<\/p>\n
With TeraVina\u2019s automated production scheduling, winemakers have\u00a0a clear view of planning supply years in advance. In one screen, they\u00a0can view the bulk wine and grape supply to plan for bottling. With this\u00a0insight, they can then communicate better with both marketing and\u00a0accounting while also connecting the production plan with the sales plan.<\/p>\n
Do you dread yearend? Are you locked in a room for two weeks\u00a0just trying to calculate the cost of wine? And then there is month\u00a0end, which unfortunately happens every single month. Without\u00a0accurate cost of goods sold, you don\u2019t know if you made a profit or\u00a0not. So you wait until year end and hope and pray that you charged\u00a0enough to cover the costs of producing that bottle of wine.<\/p>\n
Stay on top of your wine costs as they happen. Automatically\u00a0allocate monthly overhead including depreciation to\u00a0your entire bulk wine inventory while adding in the\u00a0true cost of grapes and additives in real time.<\/p>\n
Once you sell the wine, you have to get it from one warehouse to another\u00a0and out to your customers. It\u2019s time to fire up<\/p>\n
the fax machine, send\u00a0out an email, and set up yet another tracking system. When it comes\u00a0time for a physical count, there are countless hours spent following the\u00a0paper trails and eventually making adjustments for erroneous balances.<\/p>\n
By applying EDI technology and third-party warehouse communication tools, you can track inventory from orders to your\u00a0third party warehouse or distributor automatically. You will have\u00a0full visibility of your order as it moves from the warehouse to your\u00a0customer while only having to touch the transaction once.<\/p>\n
If every person in your organization has their own spreadsheet to\u00a0manage their team, department, or even individual results, you have\u00a0a problem. Which spreadsheet is the right one? The more information\u00a0stored in disconnected systems, the greater the odds that you are relying on inaccurate numbers. We\u2019re not saying you have to stop\u00a0using Microsoft Excel; we\u2019re just saying there is a better way to use it.<\/p>\n
You can use the power of Excel to get the insights you need\u00a0while maintaining your connection to your Microsoft Dynamics\u00a0NAV accounting database. That way, you can use familiar tools\u00a0to create customized reports that get refreshed as your data\u00a0changes. Goodbye islands of data. Hello business insights.<\/p>\n
How much time is your team spending manipulating data?\u00a0They probably have other jobs that would add far greater\u00a0value to the organization. It\u2019s time to turn the low value work\u00a0over to the automated systems and free your talented staff to\u00a0spend more time on high value customer relationships – those\u00a0experience-building tasks that make your winery special.<\/p>\n
By applying EDI technology and third-party warehouse\u00a0When a user logs in to their TeraVina screen, they see only the\u00a0applications or tasks that are relevant to the work they do.\u00a0They have streamlined access to information their way and\u00a0can get straight to the task at hand without detours.<\/p>\n
Where does your customer data live? Is it all in one centralized database, or do you have to check three different systems (POS, E-Commerce, and CRM) just to determine the correct address, lifetime order value, and last shipment for your top customer? Add in multiple locations and remote users, and you have an even bigger mess.<\/p>\n
With integrated applications and synchronized data, you\u00a0only need one view of the customer. That means sales and\u00a0payment details are consolidated and addresses are updated\u00a0across all of your systems and all of your locations.<\/p>\n
Cash flow is the lifeblood of any business, especially a winery. It\u2019s a\u00a0cash-intensive business. You need to know when to expect incoming\u00a0cash from your distributors and restaurants and when to make\u00a0payments to your suppliers and vendors. You need to plan your sales\u00a0promotions, wine club sales and grape purchases to optimize your\u00a0business cash flow. That\u2019s why you need information from every\u00a0area of your business at your fingertips. And you need it now.<\/p>\n
With TeraVina, you can consider all aspects of your business and\u00a0their impact on cash flow. You can create cash forecasts and\u00a0projections that account for future grape purchases, including\u00a0open orders and other anticipated outflows. By building\u00a0reusable models in TeraVina, you can make sure information\u00a0is consistent, accurate, and available when you need it.<\/p>\n
Excessive overhead in the form of people can be a drain on your\u00a0business profitability. How many people does it take to manage all\u00a0those external processes in your business? From custom documents to\u00a0special reporting requirements to one-off projects, there never seem\u00a0to be enough people to get it all done. And who has time to revise\u00a0those arcane processes that have been built around the software?<\/p>\n
With the right software, you can invest the time up front to build a system that supports your business processes. Your people make decisions once, not every time they have to enter a transaction. They can design and use templates to reduce the steps needed to add customers, vendors, or new items. Decisions are automated where possible and built around rules that are unique to your business.<\/p>\n
Does it take longer to enter a sales invoice than it does to close an order? If so, you are probably missing opportunities. You need to simplify the sales order process, take advantage of automatic and recurring invoices for your key accounts, and reuse information wherever possible.<\/p>\n
TeraVina lets you build sales order templates for rapid, accurate customer invoicing.<\/p>\n
At the end of the month, you want to know where you stand. Now. You\u00a0don\u2019t want to spend hours of your time pulling numbers out of different\u00a0systems, reconciling and adjusting, and chasing down discrepancies. You\u00a0just want all of your information in one place\u2014in balance and accurate.<\/p>\n
With the right software, you can invest the time up front to build a\u00a0system that supports your business processes. Your people make\u00a0decisions once, not every time they have to enter a transaction. They\u00a0can design and use templates to reduce the steps needed to add\u00a0customers, vendors, or new items. Decisions are automated where\u00a0possible and built around rules that are unique to your business.<\/p>\n
Everyone in your organization needs to wear a lot of hats. That\u00a0doesn\u2019t mean, however, that you need to have lax standards and\u00a0poor controls that can leave you exposed to fraud. You need a\u00a0system that tracks documents through your system, keeps track of\u00a0reviewers and approvers, and provides traceability and security.<\/p>\n
With full traceability of transactions, automated approval\u00a0processes, account controls, and role-based access, you\u00a0can be sure your information and your assets are in the\u00a0hands of those who have proper authorization.<\/p>\n
Talk about a customer service nightmare. You sell your customer\u00a0that perfect bottle of wine for their 30th anniversary only to\u00a0discover it is out of stock. You can\u2019t tell your allocated wine from\u00a0available wine and can\u2019t separate the heat holds from the items\u00a0available for sale. Your inventory report is 40 pages long to support\u00a0the world\u2019s longest list of inventory items, which you created\u00a0so you can keep track of the wine in different locations.<\/p>\n
Thanks to multi-location tracking and full warehouse integration, TeraVina gives you one source of your inventory on hand. You\u2019ll\u00a0be able to move inventory between your warehouse and\u00a0your tasting room and have the confidence you need to fulfill\u00a0customer orders accurately and on time. You will also have more\u00a0accurate inventory balances at the end of each month and<\/p>\n
The question is not whether you can afford to upgrade your systems, but how can you afford not to? How much time and money are you spending to work around your disconnected systems or digging for the information you need to make good decisions? One bad\u00a0decision can cost you more than a switch to the right automated\u00a0solution. And think of the value of all those good decisions and keen\u00a0insights that await you. How much better might your business be?<\/p>\n
TeraVina is built on Microsoft Dynamics and supported by a\u00a0team of experts who understand not just technology, but the\u00a0processes that keep businesses running. They can work with you to\u00a0implement the right solution which is more affordable and easier\u00a0to implement than ever before. You can deploy your solution\u00a0on the Microsoft Cloud, a private cloud, or your own servers.<\/p>\n
#oztera #teravina #wine #winery #accountingsystems #upgradeaccountingsystem #vinyardmanagement #winemaking #cellermanagement #wineerp #erp #winerysoftware #microsoftbusniesscentral #busniesscentral #bc #nava<\/p>\n
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For most winery business owners, their first accounting software package was a big improvement over paper files and manual checks.\u00a0But as their businesses grow, many owners find that those same\u00a0easy-to-use features actually begin to impede the progress of their\u00a0business. At the same time, others find their all-in-one systems\u00a0built on old technology have become an albatross […]<\/p>\n","protected":false},"author":6,"featured_media":2398,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":""},"categories":[1],"tags":[],"yoast_head":"\n